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Idaho Parents Unlimited supports, empowers, educates and advocates to enhance the quality of life for Idahoans with disabilities and their families


The School Based Medicaid Advisory Committee met on May 7, 2014 to discuss a variety of topics that impact school districts that bill School Based Medicaid. In an effort to keep all interested parties informed on the activities of the Advisory Committee, the Idaho State Department of Education and Idaho Division of Medicaid will be posting minutes to the meeting as well as all handouts and presentations. These documents will be located in two locations: 
The Division of Medicaid is offering an opportunity for school districts to submit one student’s Medicaid file for a desk review. Districts choosing to be a part of this great and unique opportunity will submit one (1) Medicaid file between May 12, 2014 – June 13, 2014 per student whose IEP was developed between July 1, 2013 – December 31, 2013 in order to assure that the new services are reflected. You can get additional information by reviewing the 2014 Quality Assurance Desk Review Process (posted on ITC or SBS websites). 

Idaho School-Based Services (Medicaid)

"Once you know one Medicaid program, you know one Medicaid Program." This PowerPoint presentation goes over the Federal regulations and guidance pertaining to state school-based Medicaid services with a focus on Idaho. 

School District’s have an obligation to determine if a student is eligible for Special Education, then develop an Individual Education Plan (IEP) whether the student is Medicaid eligible or not. IEP teams should not be developing IEP’s based on Medicaid Eligibility. IDEA requires that services identified on the Individual Education Plan be delivered based on need not funding source.


History of IDEA and Medicaid 

In 1988 with the passage of the Medicare Catastrophic Coverage Act and the Omnibus Budget Reconciliation Act of 1989, Medicaid was made accessible to student’s who met eligibility for Medicaid and had an Individual Education Plan in an educational or school setting. 

The Role of Health and Welfare

The Role of the Department of Health and Welfare is to provide oversight of all Medicaid programs in and out of schools. The Division of Medicaid has different units that help administer School Based Medicaid services. The two primary units are:

The Policy Unit whose function is to write state rules and interpretation of those rules.

And the Integrity Unit which monitors compliance with IDAPA rule and can perform audits of all Medicaid billings.


The Role of Local Education Agencies (School Districts)

If a school district desires to bill Medicaid for health related services, the district must apply to become a Medicaid provider. School district are under no obligation to come a Medicaid provider. Services that are identified on the student’s IEP must be delivered, per IDEA, regardless of the funding source.

Each school district is responsible for ensuring that all individuals who will be administering Medicaid billable services follow all applicable rules of the School-based Medicaid program.


Education and Medicaid

The Medicaid program provides support for children who are eligible for special education services and have specific healthcare needs that affect their educational performance and identified in their Individual Education Plan.

Medicaid benefits are allowed in the schools, but can’t be used to provide education. Educational activities are to be delivered using educational dollars. Medicaid dollars are used to assist the student in accessing their educational environment or educational curriculum.


Must be Medically Necessary 

In addition to being Medicaid eligible and having an IEP the student’s needs must also be considered Medically necessary.

What is Medically Necessary? To summarize - A service is medically necessary when it is needed to prevent, diagnose, or treat the student’s condition, there is no other equally effective treatment that is less costly, and the service meets professional standards of healthcare.

Remember that prior to identifying a Medicaid Reimbursable service the IEP team needs to be sure that the service is medically necessary to assist the student in accessing the educational environment or educational curriculum. Since Medicaid is a medical model of service delivery, Idaho has determined that a physician or practitioner of the healing arts is responsible to determine medical necessity in order for the services provided by a Medicaid provider to be reimbursed by Idaho Medicaid. 

A school district or charter school may not seek reimbursement for services provided prior to receiving a signed and dated recommendation or referral for those services.

Link to the full powerpoint presentation to learn more here.

Created in Partnership with the Idaho State Department of Education

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